Recruitment Privacy Policy
(Art. 13 of the Regulation EU 2016/679)

This privacy policy applies to the processing of personal data of candidates competing for permanent or fixed-term positions as technical/administrative staff members, faculty members or researchers. It also applies to external teaching staff on contract, research fellows, research grant recipients, external collaborators and interns.

We provide you the following information on the processing of your personal data in accordance with the General Data Protection Regulation (Regulation EU 679/2016).

CONTACTS

The Data Controller is Politecnico di Torino, represented by the Rector pro tempore as legal representative, with statutory seat in Corso Duca degli Abruzzi, n. 24, 10129 – Turin.
You can contact the Data Controller at: politecnicoditorino@pec.polito.it (certified e-mail)
For further information and inquiries write to: privacy@polito.it

You can contact the Data Protection Officer (DPO) of Politecnico di Torino for inquiries on the processing of your personal data and your rights at: dpo@polito.it; dpo@pec.polito.it (certified e-mail).

PRICIPLES, LEGAL BASIS AND PURPOSES OF THE PROCESSING OF PERSONAL DATA

Politecnico di Torino (Data Controller) will process your personal data in accordance with the principles of data minimization, accuracy, storage limitation, integrity, confidentiality and accountability (article 5, paragraph 1 of the GDPR) and pursuant to art. 6, paragraph 1, letter e) of the GDPR [“processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Controller”]. For special categories of personal data, Politecnico will process your personal data exclusively for the institutional aims provided for by the law, pursuant to article 9, paragraph 2, letter g) of the GDPR [“processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law”]. The University will collect your personal data when you apply for a position at Politecnico. Here is an example of the personal data which may be collected and processed by Politecnico in electronic and paper format:

• biographical data;
• information relating to your professional experience and educational background;
• data relating to criminal convictions and offences;
• data concerning your health and/or disability.

PERSONS AUTHORISED TO PROCESS THE PERSONAL DATA, POSSIBLE RECIPIENTS OR CATEGORIES OF RECIPIENTS OF THE PERSONAL DATA AND DATA PROCESSOR

The personal data which are processed for the above-mentioned purposes can be disclosed, or are in any case accessible to the employees and collaborators of specific PoliTo offices who will be adequately instructed by the Data Controller. Your data can be disclosed outside the University in the following cases:

• at the request of public authorities when they need your data for institutional purposes;
• at the request of judicial authorities.

Personal data are stored in the university servers (located inside Politecnico) and/or in external servers which belong to providers of technical and administrative services. These service providers may have access to your personal data exclusively for the services they render. In this case, Politecnico engages them as Data Processors in accordance with art. 28 of the GDPR.

TRANSFER OF PERSONAL DATA

Your personal data will not be transferred to non-EU countries (Third Countries).

PERIOD FOR WHICH PERSONAL DATA ARE STORED

Your personal data and the data relating to the ranking lists or reports are kept for an unlimited period of time in accordance with the achieving obligations imposed by the law. Other personal data are kept for no longer than is necessary for the purposes for which the personal data are processed (art. 5 - GDPR).

PROVIDING PERSONAL DATA

You are required to provide your personal data to Politecnico di Torino. If you refuse to provide your personal data, Politecnico cannot process your request.

RIGHTS OF THE DATA SUBJECT

You are the Data Subject and you have the right to obtain from the Data Controller (in accordance with articles 15 et seq. of the GDPR):

• access to your personal data and to the information referred to in art. 15 of the GDPR;
• rectification of inaccurate personal data (including the right to have incomplete personal data completed);
• erasure of your personal data (except for data which must be kept by Politecnico di Torino) unless there are overriding legitimate grounds for the processing;
• restriction of processing pursuant to art. 18 of the GDPR.

You also have the right to:

• object to the processing of your personal data, except when the processing is required for your use of services;
• withdraw your consent given for non-compulsory processing of personal data, without affecting the lawfulness of processing based on consent before its withdrawal.

Please contact the Data Controller if you want to exercise your rights.

COMPLAINT

You have the right to contact the Italian Data Protection Authority (Garante per la protezione dei dati personali) following the instructions available at: https://www.garanteprivacy.it/web/guest/home/docweb/-/docweb-display/docweb/4535524

This privacy statement has been updated on 11.01.2022

The English translation of this document is provided as a support to the student community and has no legal effects. The Italian version shall constitute the sole authentic text and will be referred to for any legal matters.